No training describes a use, not a location
If a scribe promises not to train models on your data, it is making a statement about one possible use. That promise does not, on its own, say whether the service uploads the recording, retains the transcript, or sends text to another company to write the note.
These distinctions matter when the reason you want a private tool is to keep the patient conversation out of another organization's possession. A service can honor a no-training promise while still holding the recording or transcript you would prefer it never received.
Compare two fictional policies
Consider two hypothetical services. Service A promises not to train on patient content and retains transcripts for thirty days. Service B makes the same training promise and deletes transcripts when processing is complete. These are illustrations, not descriptions of named products.
The training rule is identical. The retention period is different. Both services still receive the conversation to produce the note. If your purchasing requirement is no clinical upload, neither promise by itself answers it.
| Question | The answer you need |
|---|---|
| Is it uploaded? | Whether the recording or text leaves your device. |
| Is it kept? | Which copies remain, where, and for how long. |
| Is it used for training? | Whether the content contributes to model development. |
A shorter retention period does not undo receipt
Prompt deletion can reduce how long a provider holds a copy. It does not make the earlier transfer disappear. Likewise, deleting the finished note from an app does not establish what happened to its recording or transcript.
When reading a policy, look for those objects by name. An answer about stored notes should not stand in for an answer about audio. An answer about the provider's own training should not stand in for an answer about another service it uses to process text.
This is useful even if you continue using an online tool: you can tell exactly which assurance you have, and which question is still unanswered.
Remove the upload while keeping the drafting help
Astralcyte makes both the transcript and draft on your laptop. Under its privacy policy, the application does not send the recording, transcript, or note to the company. There is no provider-held conversation to train on, retain, or leak.
You can choose SOAP, DAP, BIRP, narrative, or another supported format, edit the draft, and copy it into your usual record. Your local transcript stays encrypted by default; you can keep it, delete it after approval, or decide for each session. Temporary audio is removed after a complete transcript exists, as the security policy explains.
The choice about your own clinical record stays with the practice. Getting a first draft does not require creating a second record at the software company.